Sheehan Phinney is a 60-attorney, full-service, regional business law firm with busy offices in Boston, MA, Manchester, NH, Concord, NH and Hanover, NH. Please see below for current openings.
ENTRY LEVEL LEGAL ASSISTANT
Sheehan Phinney is hiring an Entry Level Legal Assistant primarily at our Manchester, NH location (see * below). This role provides backup administrative coverage supporting attorneys. Coverage may be short-term for just the day or for longer periods of time. Responsibilities include typing documents (including document preparation and revisions), processing new matter reports and engagement letters, scheduling and coordinating appointments, meetings and depositions, pleadings, correspondence, answering telephones, preparing expense reports, processing mail and using the internet to make travel reservations. Additional tasks include: Copying, scanning and filing various client documents, which may include court and agency filings (including e-filing), keeping client/attorney information confidential, closing/cleaning out files and reception coverage along with other tasks as assigned.
*Travel – Provides occasional support at other Sheehan locations including Hanover, NH, Concord, NH and Boston, MA (no overnights). Reliable transportation is required.
Knowledge, Skills and Abilities:
- Strong administration skills and the ability to operate in a fast-paced environment
- Ability to prioritize, multitask and work efficiently while using good judgment
- Strong attention to detail
- Strong organizational skills with the ability to take initiative
- Clear and concise writing skills
- Interacts and communicates clearly, succinctly and professionally in person and over the phone
- Proactively manages projects and scheduling of deadlines (meetings/depositions, etc.)
- Works well independently and in a team setting
- Presents professionally with a positive attitude and has high ethical standards
- Excellent problem solving skills
- Excellent technical skills including proficiency with MS Office Suite
Required Education and Experience:
High school diploma or equivalent with 1-2 years of administrative experience in a professional office environment. One year of experience as a legal assistant with knowledge of agency, state and federal court filing requirements and e-filing, preferred.
We offer a competitive salary and comprehensive benefits package, including medical, dental, 401(k)/profit sharing plan, life and disability insurance and paid time off/holidays. Please submit your cover letter, resume and salary requirements via email to: hr@sheehan.com. EOE
LEGAL ADMINISTRATIVE ASSISTANT – PART TIME
Sheehan Phinney is hiring a Legal Administrative Assistant to support our Upper Valley (Hanover, NH) location. This position is responsible for all local legal and administrative office tasks along with supporting permanent and visiting personnel. Responsibilities include: Greeting/routing callers and visitors, scheduling and maintaining appointments and meetings (and insuring deadlines are met), answering questions and addressing issues, processing cold calls and following internal policies and intake procedures, preparing/revising and scanning documents such as correspondence, pleadings, forms and agency filings. Prepares for and assists with court or administrative hearings, meetings, depositions, mediations and seminars. Meeting support (including food and beverage needs), keeping track of staff members’ whereabouts and availability, and stocking/maintenance of supplies and cleaning along with other tasks as assigned.
Knowledge, Skills and Abilities:
- Service Orientation – proactively looks for ways to help people
- Presents professionally, displays a positive attitude with high ethical standards
- Excellent telephone etiquette
- Clear and concise verbal and written communication skills
- Active listening skills
- Maintains confidential information
- Strong administration skills and the ability to operate in a fast-paced environment
- Knowledge of legal terminology and the ability to apply it correctly
- Ability to prioritize, multitask and work efficiently while using good judgment
- Strong attention to detail
- Strong organizational skills with the ability to take initiative
- Ability to work independently as well as in a team setting
Required Education and Experience:
High School Diploma with 1-3 years previous experience working in a professional office environment. Strong typing skills and proficiency with MS Office Suite. Proven ability to operate with discretion and tact. Previous legal assistant experience strongly preferred.
Schedule/Hours:
Monday through Friday 10 hours per week, 2 hours each day OR two 5 hour days per week.
Reliable transportation required and the willingness and ability to train in Concord and/or Manchester, NH.
Please submit your cover letter, resume and salary requirements via email to: hr@sheehan.com. EOE
EQUAL OPPORTUNITY EMPLOYER
Sheehan Phinney Bass and Green PA is an Equal Opportunity Employer and as such does not discriminate in employment on the basis of race, color, religion, gender, gender identity or expression, national origin, age, mental or physical disability, ancestry, marital status, military or veteran status, genetic information, citizenship status, sexual orientation, pregnancy, childbirth or related conditions, or any other legally protected status of an individual. The firm is committed to prompt and appropriate responses to remedy any concerns and/or complaints raised under its Policy against Harassment, Discrimination and Retaliation.
